Three members of our team traveled to Millersville University to meet with three members of the Project Forward Leap family.  Dan, Reed, and Jeff went to the meeting in hopes of getting a definite plan of what PFL exactly wanted the database to do.

The first area dealt with Admissions and their admissions process.  In this area they have to store student information, background information, parent/guardian information, grade level, demographics and grades the students get.  They also want to be able to store and update how much money they have been given towards tuition.  They would also like to be able to have an area that would be a checklist indicating if they have certain forms required for admissions.  Separate but still related to admissions is the calculate Weighted GPA portion.  This doesn’t just include grades but also takes into consideration how the student performed in their interview as well as any recommendations they might have.  They would like this to be web-based if possible as well.

The second area dealt with was with PFL’s inventory.  At this time it consists of someone with a bunch of receipts.  They would like to and need to be able to store the information for retrieval down the road.  They are looking at storing information on location (Philly, Lancaster, storage shed, or on the person), costs associated with the inventory, and finally whether on not the inventory is for residential, teaching or office staff purposes.

The last area dealt with was the Human Resources process of PFL.  They are looking at storing information such as name, position, education level completed, date of employment, background information, and years of service.  This is all for employees that are currently working for PFL or those that have in the past.  They want to be able to store this information for approximately 7 years.  They have a high turnover due to volunteering and currently have about 180 employees.  Aside from the employee section is the non-hired applicant section. They would like to keep the same sort of information along with job experience and skills and keep these people stored for future employment opportunities.  The final thing that PFL thought about for the HR section is an evaluation form that would evaluate job performance.  They weren’t really sure what they wanted for this but mainly just brought up the possibility.    

Overall the meeting was very successful and informative.  We will be meeting ever other week with someone from the company as well.